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Privacy Policy

We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.

Who we are
BiVictriX Therapeutics Ltd collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

The personal information we collect and use

Information collected by us

In the course of our research and development activities to develop new therapeutic entities, which includes in house R&D, laboratory work supported by external service providers and consultancy services received from key individuals, we collect the following personal information when you provide it to us:

  • Names of persons involved, email addresses, home address, delivery address, phone number, bank details, date of birth, conflicts of interest and other categories of personal data which may be required from time to time for the purposes of consultancy agreements, work orders, proposals provided by external service providers, employee contracts, service agreements, placement students contracts, confidentiality agreements, invoices and quotations, CVs of current employees, potential employees and rejected employees, Company investment documents, Company website, marketing materials and communications to the Company via the ‘Contact Us’ page or by any other means.
  • In addition to the above, for current or prospective employees, placement students and directors of the Company, we may collect additional sources of personal information, see below:
  • Personal contact details such as name, date of birth, title, addresses, telephone numbers, and email addresses
  • Copy of identity documents, such as passport, driving licence, utility bills
  • Family, next of kin and emergency contacts
  • Confidential Correspondence
  • National Insurance number and Unique Taxpayer Reference
  • Bank account details, payroll records and tax status information
  • Salary, annual leave, pension and benefits information
  • Recruitment information (including copies of the right to work documentation, references and other information included in a CV or cover letter or as part of the application process)
  • Employment records (including job titles, work history, working hours, training records and professional memberships)
  • Visual and Digital Images, Online Identifiers, Photographs together with Identifiers

How we use your personal information

We use your personal information to:

  • Respond to your correspondence to the Company, whether via email, ‘Contact Us’ page of the website or via other means
  • Enter into contractual obligations, including but not limited to employment contacts, service agreements, confidentiality agreements, consultancy agreements, master service agreements and work orders placed by external service providers, with either individual persons or third parties, as is required to perform our day to day activities
  • Arrange payment of invoices
  • Review CVs of potential candidates for job vacancies
  • Specially in relation to Company employees, directors and consultants affliated with the Company, personal information may be used on the Company website and within Company marketing materials for the purposes of introducing the Company, updating existing Shareholders or pitching for new investment

For Company employees only: personal data is essential to fulfil the requirements of an employment, contractual or service relationship which may exist between the employee and the Company.

Personal information will only be requested when the law allows it, as follows:

  • Where the Company is taking steps at the employee’s request prior to entering into a contract.
  • Where the Company needs to perform a contract which it has entered into with the employee.
  • Where the Company needs to comply with a legal obligation.
  • Where it is necessary for the Company’s legitimate interests (or those of a third party) and the employees interests and fundamental rights do not override those interests.

The Company may also use personal information in the following situations, which are likely to be rare:

  • Where it is necessary to protect the vital interests of the employee or another person.
  • Where it is needed in the public interest or for official purposes.

Who we share your personal information with

When contacting the Company via email or through the ‘Contact Us’ page of the website, we may routinely share the personal information you have provided us such as name, email address and phone number, with Company employees, Company directors or any other persons affiliated with the Company in order to respond to your correspondence.

For third parties under contractual obligations with the Company, personal information such as name, email address, home address, delivery address, bank details and other categories of personal information provided, may be shared with our accounts team at Acceleris Capital in order for payment to be made, or other third parties contractually obligated with the Company in order to ensure shipment of goods and Company materials between different service providers. If you desire to be made aware of which third parties your personal data may be shared with, please contact the Company following the ‘How to contact us’ section below.

For employees or perspective employees, personal information required for pension or payroll purposes may be shared with Fairhursts.

If contacting the Company to provide your CV, personal information provided by you in this document may be shared with Company employees and Company directors in order to assess your application.

We will share personal information with law enforcement or other authorities if required by applicable law.

We will not share your personal information with any other third party.

Whether information has to be provided by you, and if so why

When contact is made to the Company via the ‘Contact Us’ page of the website, email or via other means, the provision of personal data such as name, email address and phone number is required from you to enable us to address your correspondence and provide a response.

For individuals or third parties under contractual obligations to the Company, the provision of personal data such as name, email address, home address, delivery address, phone number, bank details, conflicts of interest and other categories of personal information as may have been provided, is required from you to enable us to fulfil our contractual obligations as outlined in our agreement.

How long your personal information will be kept

  • We may hold personal information such as name, email address and phone number, received through correspondence with the Company via email, the ‘Contact Us’ page of the website, or via other means for a period of 3 years or longer if deemed necessary to fulfil the Company’s activities. If you do not wish the Company to retain this information for this period, please make a request for this information to be deleted following the ‘How to contact us’ section below.
  • We may hold personal information provided for the purpose of a contractual agreement, such as name, email address, home address, delivery address, bank details, phone number and other categories of personal information, for the length of the agreement or for period of 10 years, whichever is the longer, to satisfy Company confidentiality and auditing purposes.
  • We may hold personal information received from you through a job application or CV submitted to the Company for a period of 3 years. If you do not wish the Company to retain this information for this period, please make a request for this information to be deleted following the ‘How to contact us’ section below.
  • For current or prospective employees, placement students or directors of the Company, we will retain any personal information related to your employment for 1 year or until the contract has been terminated, unless otherwise required to do so through contractual obligations governing confidentiality or other purposes.

Transfer of your information out of the EEA

We may transfer your personal information outside the European Economic Area (EEA) for the following purposes:

  • If required to do so in order to complete a work order or contractual obligation from a third party located outside the UK
  • If required for correspondence with consultants based outside the UK who are contracted with the Company

If you would like further information please contact Tiffany Thorn our Data Protection Officer (see ‘How to contact us’ below). We will not otherwise transfer your personal data outside of the United Kingdom OR EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.

Your rights

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • fair processing of information and transparency over how we use your use personal information
  • access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • require the erasure of personal information concerning you in certain situations
  • receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal information concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal information
  • otherwise restrict our processing of your personal information in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

  • email, call or write to Tiffany Thorn, our Data Protection Officer
  • let us have enough information to identify you
  • let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
  • let us know the information to which your request relates

If you would like to unsubscribe from any email newsletter you can also click on the ‘unsubscribe’ button at the bottom of the email newsletter. It may take up to 10  days for this to take place.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain

We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: [0303 123 1113].

Changes to this privacy notice

This privacy notice was published on 25th May 2018.

We may change this privacy notice from time to time, when we do we will inform you via the Company website.

How to contact us

Please contact our Data Protection Officer, if you have any questions about this privacy notice or the information we hold about you.

If you wish to contact our Data Protection Officer, please send an email to tiffany.thorn@bivictrix.com or call +44 7908 719566.

Do you need extra help?

If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above).

BiVictriX Therapeutics Ltd. Bio Hub, Alderley Park, Alderley Edge, Cheshire SK10 4TG, UK

+44 (0) 7908 719 566   info@bivictrix.com